POLICIES

Overview

The following are some general guidelines regarding district NYI operations. They are in place to ensure good communication about what NYI participants can expect at NYI events and programs. Below you'll find information on financial practices, event scheduling, and more.

General NYI Convention

In the yearly budget, an amount equal to what is believed to be ¼ of the amount necessary to send the appropriate number of delegates is set aside. This is done so that in the year of the General Convention, the NW Ohio DNYI delegation can fully and adequately be reimbursed for their expenses while representing the district

Quadrennial Youth Congress (NYC)

In the yearly budget, an amount equal to what is believed to be ¼ of the amount necessary to send the appropriate number of adult supervisory staff to the Youth Congress is set aside so that those adult staff can be adequately reimbursed for their expenses. The Youth Congress is sponsored by the General NYI Council every four years.

Reimbursement Policy (1989)

Use of the expense reimbursement form is required and must have the signature of the DNYI President for expenses to be reimbursed.

Refund Policy (1991)
When it is required for an activity to pay part or the entire fee in advance, the District NYI Council has elected to abide by the following policy for refunds.

1. One Day Events: A refund will be granted only in the event that a 48 hour notice has been given to the event Director

2. Multiple Day Events:

a. Due to the fact that obligations such as rental of a campgrounds must be paid no matter what, a two-week notice must be given to acquire a full refund

b. In the event that a student must leave early or come late to a multiple day event, a partial refund may be granted at the discretion of the person in charge, providing that a one-week notice is given.

3. Inclement Weather: In the event that an activity must be canceled due to inclement weather, prorated refunds will be granted after initial obligations are met.

Cash/Check Policy (1995)

The NWO NYI accepts checks payable to NWO District NYI. Cash is not acceptable as payment for district events/programs.

Budget Preparations

Each year the DNYI council recommends a budget to the DNYI Annual Convention. There, it is ratified and sent on to the District Finance Committee (A committee of the District Assembly, on which the DP sits by virtue of office), which reviews it, potentially amends it and sends it to the District Assembly for final approval.

Event Accounting Guidelines

The DNYI council is expected to see full financial statements from all directors by the next council meeting after their event. The DNYI has established rules for all monies that are disbursed and must meet those guidelines. (2002)